Company: Total Safety
Posted on: November 17, 2021
Performs basic clerical and administrative duties for assigned
department. Prepares documents, correspondence and reports as
directed. Proofreads for grammar and spelling. Copies, binds and
distributes as directed.
Enters data to maintain and update various databases and
spreadsheets. Ensures data integrity by verifying input and
calculations. Uses standard templates for regular departmental
activities, reports and presentations to maximize efficiency and
reduce turnaround time.
Assists others by furnishing information and helping with basic
problem resolution. Answers questions via phone or email and
provides accurate and timely information. Takes accurate phone and
verbal messages and ensures that messages are communicated in a
Creates, runs and distributes standard periodic reports, to
communicate follow-up requirements and to summarize reports, etc.
Maintains organized computer and/or hard copy files for easy
identification and retrieval.
Plans, coordinates and makes arrangements for on-site and off-site
meetings conferences and special events. Coordinates scheduling,
travel for attendees, meeting materials, AV and catering
Ensures accurate and timely communication to involved parties.
Assists others in department as necessary. Assists others in office
as needed including providing back-up reception. May assist with
departmental human resource functions, which may include
maintaining time off requests. Cross-trains with others as
Education : High school diploma or GED preferred.
Experience: Previous experience in an office setting preferred.
Other Required Skills, Knowledge or Abilities : Exposure to office
equipment such as personal computers, copiers, calculators, fax
machines, etc. Basic PC skills with ability to enter data and
verify accuracy. Ability to handle confidential or sensitive
information or issues. Prior billing experience, good working
skills with Microsoft Office - heavy use of Outlook and Excel.
Light understanding of accounting principles and Rentalman
Interpersonal Communications : Understanding of basic math and the
ability to read, write and comprehend written and verbal English.
Contacts with immediate associates and immediate supervisor for
instructions, training and guidance. Some contact with other
departments or external contacts to clarify, obtain and furnish
information. May have some external contact with suppliers or
customers. Effective oral and written communication skills with
good vocabulary, good grammar and good telephone etiquette.
While performing the duties of this job, is regularly required to
sit; use hands to finger, handle, or feel; reach with hands and
arms; and talk or hear. Occasionally required to stand; walk; and
stoop, kneel, or crouch. Must occasionally lift and/or move up to
50 pounds. Specific vision abilities required by this job include
close vision, distance vision, color vision, and ability to adjust
Spends most of the time in an office environment. Occasional visit
to shop area.
Complexity of Duties and Decisions : Works consists of varied but
routine tasks, processes or operations that are clearly defined.
Uses pre-determined standards to ensure that data is entered,
reports are distributed, and projects are completed in accordance
with department policies and procedures. Resolves basic questions &
refers more complex issues to higher levels.
Authority : Works under direct supervision: Specific instructions
are given on assignments or follows written or verbal instructions
and established procedures and standard practice to perform
About Total Safety:
Total Safety is the world's premier provider of integrated safety
and compliance services and the products necessary to support them,
including gas detection, respiratory protection, safety training,
fire protection, compliance and inspection, comprehensive flare
services, industrial hygiene, onsite emergency medical
treatment/paramedics, communications systems, engineered systems
design, and materials management.
Total Safety operates from 176 locations in 20 countries to ensure
the safe Wellbeing of Workers Worldwide (W3).
Total Safety is proud to be an Equal Opportunity Employer and will
not discriminate based on race, color, religion, sex, sexual
orientation, gender identity, national origin, age, disability,
protected veteran status or any other protected status.
If you require special assistance or accommodation while seeking
employment with Total Safety, please contact Human Resources at
(713) 353-5152. (For telecommunications device for the hearing
impaired - TTY, please contact 711).
Keywords: Total Safety, Chino , Administrative Assistant, Administration, Clerical , Chino, California
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