Document Control Manager
Company: Matrix NAC
Location: Moreno Valley
Posted on: May 3, 2024
Job Description:
Description Job Summary
The Document Control Manager ensures that document control
processes comply with internal procedures and regulatory
requirements. The Document Control Manager implements and directs
documentation procedures in storing, updating, and distributing
engineering documents, including blueprints, mechanical drawings,
specification sheets, etc., and ensures that documents are stored
in the correct version. The position will work with various Field
Engineers and Project Managers, as well as partner with Matrix
Engineering Group Document Control personnel across multiple
offices. Essential Functions
- Actively supports the Company's commitment to safety and its
"Core Values."
- Represents the Company at all times with high moral standards
while adhering to the Company's "Code of Business Conduct and
Ethics."
- Establishes a procedural framework for identifying, collecting,
distributing and filing of the controlled documents for the
Program. This includes the drafting and revising of Document
Control procedures and substantive participation in the development
and roll out of Document Control tools, such as scanning hardware,
computer software, EDMS, etc.
- Ensures the information and management control system is
implemented in compliance with each respective Client's contract
requirements and is updated to reflect any revisions issued during
project execution. Maintains awareness of new Client and/or Program
initiatives that may potentially impact the control or distribution
of information of the project(s).
- Ensures the Project Team members are provided with adequate
training and facilities support to enable the successful use the of
the procedures and systems of the Program and to foster
collaboration and cooperation among the functional groups.
Proactively conducts "spot audits" and "over-the-shoulder-reviews"
of Project Teams to facilitate and enhance overall compliance with
the Document Controls procedures.
- Provides Quality Assurance / Quality Control (QA/QC) audits of
the hardcopy Document Control files and the Electronic Document
Control files. Continuously monitors the transit and storage of
documents throughout the organization to validate correct
processing and recording. Provides audit results as applicable for
continuous improvement.
- Assists with policy discussions, including e-mail and video
recording and retention, etc.
- Coordinates IT Support as the interface for Document Control
issues, which includes process enhancements to existing software,
developing recommendations for new hardware and/or software
rollouts intended to benefit the Document Control environment. In
general, identifies trends and recommends "best practices."
- Maintains an alert oversight of Document Control, including
utilization of Document Control Technicians in Project Team
meetings, developing routine reports and key performance metrics to
gauge a Project Team's effectiveness (e.g. average RFI response
time chart), and taking an energetic approach towards establishing
and maintaining control.
- Performs additional responsibilities, as directed.
Qualifications
- A four-year degree is preferred; however, a two-year technical
degree augmented with courses and/or seminars in engineering change
control, change requests, contract administration or project
management is acceptable.
- 10+ years of Document Control experience, with at least 5+
years' supporting an engineering and construction project,
preferably on full EPC Projects. Previous experience managing a
Documents Control program for major EPC projects required.
- Experience with Microsoft Office Suite and Adobe Acrobat is
required, with demonstrated experience with large-scale Document
Control hardware and software, such as scanners, optical character
recognition.
- Must be a self-starter with a positive and proactive attitude,
results-oriented focus; and willing and capable to assume
additional responsibilities.
- Proven accuracy, reliability and completeness in job
accomplishment.
- Strong oral, written, and interpersonal communication
skills.
- Must be able to interface with a variety of people with
different technical levels and educational backgrounds; must be
detail-oriented and highly organized; and must be able to produce
accurate and timely results while maintaining a customer-service
attitude.
- Must be physically capable to occasionally wrap, lift and move
boxes/packages of up to 25-pounds.
California law requires pay information in job postings. The
typical hiring range for this position in California is shown
below. The pay rate will depend on the successful candidate's
qualifications and prior experience, specific skill set, geographic
location, internal equity, and other factors influencing pay. As
such, an actual salary may fall closer to one or the other end of
this range, and in certain circumstances, may fall outside the
listed hiring range. Hiring range: $102,058 to $153,087 annually In
addition, full-time employees are offered a comprehensive benefits
package, including medical, dental and vision plans covering
eligible employees and dependents, disability benefits, life and
AD&D insurance, an employee assistance program (EAP), a 401(k)
plan with company match, an employee stock purchase plan (ESPP), a
robust wellness program and adoption assistance. At Matrix, we are
dedicated to building a diverse, inclusive, and authentic
workplace. We encourage all whose experience aligns with the listed
qualifications to apply and explore joining our organization.
EEO/M/F/Disability/Vets/Affirmative Action Employer We are an Equal
Opportunity/Affirmative Action employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, gender, sexual orientation, national origin, age,
genetic information, marital status, disability, veteran status, or
other legally protected characteristic or category.
Keywords: Matrix NAC, Chino , Document Control Manager, Executive , Moreno Valley, California
Didn't find what you're looking for? Search again!
Loading more jobs...