Executive Assistant

Company: Double Chain Inc
Location: Chino
Posted on: May 7, 2022

Job Description:

Job Description The Executive Assistant will support the Vice President of the company and be responsible for a broad range of generalist administrative and coordinator duties. This position will require initiative, judgment, independent decision making and service skills. The professional in this position must project warmth and enthusiasm toward employees, the upper management team, and external contacts. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word, Excel, and office equipment. Previous experience as a Secretary or Administrative Assistant will be a plus. Ultimately, a successful Executive Assistant should ensure the efficiency, smooth operation, and completion of assignments delegated by the VP. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Assists in responses to internal/external guests including letters, phone calls, and coordination of in-person service recovery Develop messages and effectively use organization skills to ensure a consistent, integrated, and comprehensive system of communications Plan work-related travel details, calendar management, day-to-day meetings, calls, and movements, both business and personal Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Train and supervise lower-level clerical staff Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Multi-task with good organizational skills on different assignments to meet the in-demand deadline Become familiar with all department functions within the group structure in order to communicate on them effectively and accurately Maintain KPI and other reports Maintain and order supplies Manage and facilitate a large volume of email replies, the follow-through of business development deals Review agreement and reports --- Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Self-motivated, proactive, and forward-thinking Confident personality and capable of being persistent when necessary Discrete concerning confidential or sensitive information Strong organizational skills Ability to prioritize and multitask Maintain a positive attitude and willingness to work with all team members Excellent written and verbal communication skills Strong attention to detail Advanced knowledge of Microsoft Excel (Formulas) Finance background and experience will be an asset "Bilingual in Chinese is a plus, but not required ' Company Description We are E-commerce & Business Consultant company located in Chino, CA. Our company is constantly growing with new opportunities for our employees to grow with the company.

Keywords: Double Chain Inc, Chino , Executive Assistant, Other , Chino, California