Job Site Clerk

Company: The Haskell Company
Location: Chino
Posted on: May 8, 2022

Job Description:

Haskell is looking for a Job Site Clerk to sit on a project site in Chino, CA. This resource will greet all site visitors and assuring they sign in on the visitors log, answers the phones and directs callers to the appropriate staff member, manages delivery tickets & other documentation that needs to be sent to the main office, over sees the timesheets for field employees under the supervision of the Superintendent, places orders for supplies as directed, maintains a clean office environment, takes meeting minutes as required and distributes as directed, makes copies for distribution, maintains office files and documentation, updates logs, accepts deliveries.

Responsibilities/ Duties:
1. Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions.
2. Coordinate and organize a system to completion daily tasks required.
3. Be courteous and professional with employees, our clients, subcontractors, vendors, and the public.
4. Organize the office files, contracts, submittals similar to the system used in the corporate office.
5. Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
6. Keep timesheets, weekly hours and per diem for the field employees, email to Payroll weekly.
7. Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment.
8. Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis.
9. Log daily subcontractor's activities, weather, rainfall, deliveries and meetings on the Superintendent's Daily Report.
10. Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent.
11. Call vendors for quotes to do a cost comparison for materials or rental equipment.
12. Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Specific Knowledge, Skills, License, Certifications Etc..:
1. Good organizational skills.
2. Good verbal skills.
3. Ability to use Computers & Microsoft Office programs, and Office Equipment.
4. Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently.
5. Ability to accomplish the described duties through the use of appropriate computer and general office equipment.
6. Ability to visually verify various report results.
7. Ability to perform light physical work, may be required to lift up to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping and other repetitive tasks.
8. Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust

Environmental Factors and/or Physical Requirements: See the 2nd page for the Physical Requirement Checklist.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.

Keywords: The Haskell Company, Chino , Job Site Clerk, Other , Chino, California