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Intern (Administration)

Company: Inland Empire Utilities Agency
Location: Chino
Posted on: November 16, 2022

Job Description:


$15.00 - $20.00 Hourly


Chino CA 91708, CA

Job Type

Part-Time Temporary


Planning & Resources Department

Job Number

025 22 23 20000133


THE OPPORTUNITY:Are you interested in using your creative thinking and analytical skills to collaborate with others and complete administrative projects? Do you want to improve your working knowledge of public works administration by being part of an Agency that encourages teamwork? If so, the Inland Empire Utilities Agency has a great opportunity for those looking to gain valuable experience while enhancing and preserving the quality of life throughout the region.
The Agency's internships are meant to be a positive experience that allows for your personal growth and development. We are an ideal place for you to ask questions and learn essential job functions that will prepare you for success in your career.

This internship is perfect for you if you...

  • Thrive off of collaboration and are able to communicate effectively through writing as well as verbally.
  • Have an excellent working knowledge of Microsoft office products.
  • Want to learn more about the water industry.
  • Are adaptable and willing to take on new challenges.
  • Are an analytical and creative problem solver.
  • Value a flexible work schedule.
  • Are seeking to gain real world experience.
  • Want to contribute to the wellbeing of your community!
    The successful candidate may be tasked with occasional fieldwork.

    At the Inland Empire Utilities Agency safety is critical. The Agency is a regional wastewater treatment agency and wholesale distributor of imported water serving approximately 875,000 people over 242 square miles in western San Bernardino County. Over 300 personnel contribute to the success of the Agency. The Agency owns and/or operates, and maintains 5 water recycling facilities, 160 miles of sewer collection system, a potable water facility, 19 supply water well sites, 4 sewage lift stations, a recycled water distribution and storage system, 19 groundwater recharge sites, a 400,000-square foot indoor composting facility, and a 66,000 square foot Headquarters building.

    This position is open until filled. The deadline for the first review of applications is 11:59 PM on Thursday, November 24, 2022. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.

    There are two (2) internship opportunities with the Administrative Team in the Planning & Resources Department and the Maintenance Unit.

    This recruitment is being conducted to fill two (2) vacancies and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
    FLSA: Non-Exempt
    Internships are limited to 25 hours week and 960 hours per fiscal year
    (July 1st to June 30th)

    Note: Internship are not meant to be short term, for example, limited to summer, winter and/or spring breaks. Individuals interested in short term internships will not be considered.
    Work schedule is estimated to be approximately 10 to 20 hours a week;
    Office Hours are Monday through Friday from 7 a.m. to 5:30 p.m.
    The successful candidate will be a responsible, analytical and detail oriented individual with excellent communication (written/verbal) skills. Great time management skills with the ability to work on multiple projects simultaneously is required. Additionally, the individual must be willing to learn, be flexible, and assist with ad hoc projects as required in a fast paced and changing environment. Advanced computer skills in Word, Excel, and PowerPoint are critical. Although not necessary, some knowledge of Microsoft Access would be useful.

    Intern staff works flexible hours as established by his/her respective supervisor. While the Agency is flexible and will strive to work around an intern's schedule, an intern's work hours will vary and be mutually agreed upon between the intern and his/her supervisor.

    May include, but are not limited to the following:
    Perform a full array of duties including professional administrative work.

    Process invoices and purchase requisitions.
    Performs administrative research and statistical or financial analysis

    Place orders for materials and office supplies.

    May conduct records research, retrieval of documents, and assist with administrative functions for capital improvement projects.

    Data input of spreadsheets and databases.
    Create and update spreadsheets with graphs, pivot tables, and charts.

    Perform other related duties as required.
    Graduation from high school or G.E.D. equivalent.

    Graduation or current enrollment in undergraduate or graduate studies in an accredited college or university with major course work in Business Administration, Public Administration, Finance, Economics, Operations Management, Purchasing, Materials Management or closely a related field. While no prior work experience is required, preference will be given to individuals with prior related professional work experience.
    A valid class "C" California driver's license.

    KNOWLEDGE OF:Basic principles and practices of public agency purchasing; principles and procedures of research, basic statistics, methodology and administrative analysis; basic technical and administrative practices and procedures of assigned area; record keeping practices and procedures related to a purchasing function; principles of composition, basic report preparation and writing; graphic and tabular presentation of data, modern office practices and equipment including a computer and applicable software; record-keeping and filing practices and procedures; proper English, spelling and grammar.
    ABILITY TO:Gather, organize, interpret and analyze information and data; prepare and interpret tables, charts, graphs and flow charts; organize, set priorities and exercise sound judgment within areas of responsibility; understand and follow written and verbal instructions; prepare clear, concise and accurate reports, correspondence and other written materials; establish and maintain effective working relationships with those encountered in the course of work; operate office equipment including a computer and applicable software; communicate effectively, both verbally and in writing; understand and follow verbal and written instructions; formulate options and make recommendations.
    All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
    Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1640 or at least 72 hours in advance of the need for accommodation.
    "The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

Keywords: Inland Empire Utilities Agency, Chino , Intern (Administration), Other , Chino, California

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