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Grants Administrator

Company: Inland Empire Utilities Agency
Location: Chino
Posted on: November 16, 2022

Job Description:


$89,886.16 - $109,517.20 Annually


Chino CA 91708, CA

Job Type

Full-Time Regular


External & Government Affairs Department

Job Number

018 22 23 20001083


THE OPPORTUNITY:Are you interested in a meaningful career as an integral part of our External & Government Affairs Department? The Agency is seeking a strategic and innovative individual to serve as its next Grants Administrator. Reporting directly to the Grants and Government Affairs Officer, the Grants Administrator is responsible for researching, analyzing, and pursuing grant funding opportunities. If you have a passion for grants, the Inland Empire Utilities Agency has an exciting opportunity for you as a Grants Administrator!
Here at the Inland Empire Utilities Agency, we are a leader in water management and environmental stewardship. We strive to produce high-quality renewable products such as recycled water and top-quality compost to enhance and preserve the quality of life throughout our region. Our values go beyond just protecting the resources and the communities we serve. We are committed to applying ethical, transparent, and environmentally sustainable principles to all aspects of business and organizational conduct. We recognize that our commitment to the community starts with our employees. To ensure that our staff are able to continue to perform at a high level and provide unparalleled services throughout our service area, we strive to provide a healthy work-life balance.

Here are a few ways the Inland Empire Utilities Agency is committed to helping you feel your best, work your best, and live your best while working with us:

  • A 4-day work week with remote hybrid work schedules for some positions
  • A pension through California Public Employees' Retirement System (CalPERS)
  • Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance
  • Competitive vacation, floating holiday, sick time in addition to 9 agency paid holidays
  • Education Reimbursement up to $5,250 per fiscal year
  • Professional Development Stipend of $1,000 per fiscal year
  • Basic life insurance coverage provided
  • Wellness Stipend of $500 per fiscal year
  • 457b Deferred Compensation Contribution
  • Interest free loan for a computer purchase up to $3,000This Position might be the perfect fit for you if:
    • You enjoy working with a high-performing, fun leadership team in a flexible and diverse workplace
    • You communicate openly, respectfully, and honestly with your customers and teammates
    • You collaborate effectively with internal and external partners
    • You are passionate about advocating for effective and responsible public policy at the local, state, and federal levels
    • You enjoy working on complex policy and financial strategies
    • You enjoy working in a fast-paced environment

      Open until filled, Apply Immediately
      First Review of Applications scheduled for October 20, 2022 There is one (1) vacancy in the External and Government Affairs Department.

      This recruitment is being conducted to fill one (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
      Salary Range: PR 179FLSA: ExemptProbationary Period: 12 months Under general supervision, performs professional and technical work providing expert pre- and post-award grants administration and management support including application, compliance, reporting, conflict resolution, and daily administration and operational tracking of grants and loans; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS:A Grants Administrator performs complex and technical professional-level work in support of the Agency and Joint Power Authority (JPA) grants and loan programs for capital and conservation projects. The incumbent is responsible for supporting the Grants Officer in identifying, analyzing, soliciting, administering and reporting federal, state and local grants. Duties and responsibilities are carried out with independence within a framework of established policies and procedures. Employees in this class typically report to the Manager of Grants or Deputy Manager of Grants. Grants Administrator is distinguished from Manager of Grants or Deputy Manager of Grants in that an incumbent in the latter classes have full management responsibility for the grants program and personnel.
      The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
      Researches, analyzes and pursues grant funding opportunities; determines Agency eligibility, identifies potential conflicts and writes sections of federal, state and other grant applications; coordinates the loan application process, including ensuring other department staff complete their sections within the specified timeline; coordinates the contracting process once grants are awarded. Plans and conducts management and project analyses relating to grant-funded projects; analyzes alternatives and makes recommendations; coordinates tracking and reporting of fiscal, labor and contract reporting activities with contractors, consultants and other departments; identifies problems, recommends analytical, statistical and information-gathering techniques and processes; obtains necessary information and data for analysis, discusses findings with management and drafts required Board statistical and narrative reports; ensures all regulatory and contractual compliance requirements are met in a timely manner. Provides technical support to project managers, contractors and consultants regarding laws, regulations and contractual requirements as they relate to grants and loans; researches and analyzes changes in legislation and the impacts on the Agency. Facilitates and represents the Agency in interactions with grantors including preparation for and participation in site visits, internal and external audits and coordination of member agencies. May provide work guidance to other staff in the department.
      EDUCATION, TRAINING AND EXPERIENCE:Graduation from an accredited four-year college or university with a major in business administration, accounting or a closely related field, and at least four years of progressively responsible experience in grant-funded programs, auditing or contracts administration with at least two years of focus on grants compliance; or an equivalent combination of education, training and experience. Experience in a public agency and a master's degree in business administration are preferred. LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:A valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
      KNOWLEDGE OF:Principles, practices and techniques of grant development and administration including contract monitoring and financial/program reporting. Federal and state grant-funding agencies, regulations and requirements related to management and compliance expectations. Federal and state funding cycles and processes pertaining to funding uses, timelines and availability. Principles and practices of public administration including budgeting, purchasing, and maintaining public records. Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies. OMB Circular 87 and 2 and CFR 225 Cost Principles for State and Local Governments. Internal control and audit principles and practices. Principles and practices of sound business communication. Safety policies applicable to the work. Working knowledge of SAP or similar enterprise software system. ABILITY TO:Research, identify and solicit grants for the Agency, Joint Powers Authorities and member agencies. Analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Set priorities and exercise sound independent judgment within areas of responsibility. Understand, interpret, explain and apply federal, state and local policies and laws applicable to areas of responsibility. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and standard business software. Use tact, diplomacy and acumen in dealing with sensitive and confidential issues. Prepare clear, concise and comprehensive financial and grant statements, reports and written materials. Coordinate complex financial and grant-related audits. Represent the Agency effectively in dealings with community organizations, other public agencies, and grantors. Establish and maintain effective working relationships with all those encountered in the course of work.

      All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical and/or agility examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
      Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1645 or at least 72 hours in advance of the need for accommodation.


      "The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

Keywords: Inland Empire Utilities Agency, Chino , Grants Administrator, Other , Chino, California

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